Historical ARMA Columbus

Columbus City Schools – MANAGER, PUBLIC RECORDS

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by

ARMA Columbus
in ,

Please view the following link for full details and to apply: https://www.governmentjobs.com/careers/ccsoh/jobs/2858749/manager-public-records

Definition

POSITION OVERVIEW: Serves as the District Record Manager as set forth in Board of Education policies. Works with internal departments to provide for the inspection, reproduction, and release of public records in accordance with Board policy and with Ohio’s public record laws.

JOB STATUS:             Administrator – Supervisor A 260, FLSA Exempt
REPORTS TO:            General Counsel          
DEPARTMENT:           Office of General CounselExamples of Work

ESSENTIAL DUTIES:

  • Create maintain and revise of the Board policies and procedures related to public records requests made to Columbus City Schools (CCS).
  • Oversee and lead the work of the School District Records Commission, including annual meetings and filing of the records retention schedule with the Ohio Historical Connection.
  • Provide training to internal departments to ensure a uniform approach to storage of electronic records, records retention (including paper an electronic records), and the timely release of public records.
  • Assist internal departments to follow the CCS records retention schedule and other policies that govern the management and release of records and information.
  • In consultation with internal departments, coordinate and execute public records requests in compliance with federal, state, and local laws and CCS Board policy to ensure consistency in operations and efficiency in data sharing where appropriate.
  • Work closely with the Information Technology Department to provide and maintain methodologies for the indexing, storing and accessing of electronic records and information according to appropriate levels of security.
  • Assist with the appropriate review and delivery of CCS records and information to the public, including applying necessary redactions to prevent the release of confidential information in accordance with federal, and state law and applicable case law.
  • Consult with federal, state, county and other governmental agencies on shared records and information management issues.
  • Monitor and implement the District’s email account to which public record requests are sent, including acknowledgment and clarification of request, gathering requested information from internal sources, and providing information to the requestor within a reasonable timeframe.

PHYSICAL/MENTAL DEMANDS AND WORK ENVIRONMENT:
Tools/Equipment Use: Desktop PC with keyboard and mouse, laptop, scanner, calculator, software, desk, and adjustable chair.
Posture: Prolonged sitting and standing; occasional stooping, bending, squatting, kneeling, bending, pushing, pulling and twisting.
Motion: Frequent repetitive hand motions, including keyboarding and use of a mouse; occasional reaching
Lifting: Occasional lifting and carrying (less than 10 pounds)
Environment: Works in office setting; may require occasional irregular hours and/or prolonged hours.
Attendance: Regular and punctual attendance at the worksite is required for this position.
Mental Demands:Maintains emotional control under stress; works with frequent interruptions.Minimum Qualifications

Master’s degree or Juris Doctorate from an accredited college or university.Five (5) years’ experience of professional level analytical and/or administrative experience with a specific focus on public records requests, records management, or similar professional experience.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Must possess strong organizational skills and exemplary communication skills to interact effectively.
  • Must work well under pressure, meeting frequent deadlines.
  • Knowledge and familiarity with the best principles and practices in the field of public records requests.
  • Experience managing a public records request management program in a large and complex organization.
  • Familiarity of Federal, State, and Local laws and Columbus Board Education policy governing public records requests and vendor contract.
  • Knowledge of redaction tools and methodologies.

Test/Job Contact Information

This job posting is for an Administrator/Contract Employee position.  The hiring manager will conduct a review of the applications received to determine who to interview. Please be sure that you have attached digital copies of the following required documents along with any other documentation verifying your qualifications for this job:
 

  1. Resume
  2. Three (3) professional references
  3. Degree(s) and/or official transcript(s) (if applicable)

Prior to submitting, please verify that your profile, including both education and work experience, is accurate and up to date.

Columbus City Schools is committed to building a culturally diverse workforce.  Minority candidates are strongly encouraged to apply. Columbus City Schools (CCS) is an Equal Opportunity Employer and does not discriminate against individuals regardless of race, sex, sexual orientation, religion, national origin, age, gender identity or expression, ancestry, familial status, military status or disability in its educational programs, activities, and employment policies.