Chair-Past President The Chair-Past President shall:
- Serve as an advisor to the President and the Board of Directors regarding the Chapter’s relations with ARMA Headquarters and precedents for Board policies and procedures
- Serve as chairperson of the Nominations and Awards Committee
- Serve as chair of the Board of Directors
- Perform other assigned duties.
President The President shall:
- Execute and implement the policies of the Board of Directors and Chapter membership
- Be the chief executive officer of the Chapter; preside at all meetings of the Board of Directors, general monthly meetings, and other meetings of the general membership. He/she shall represent the Chapter at international and region meetings
- Exercise general supervision over the organization and its affairs
- Ensure that a current copy of the approved Articles of Incorporation and Bylaws are on file at ARMA International headquarters
- Review, in detail, changes to the Chapter Bylaws, as issued, to ensure that the document is not in conflict with the association Bylaws
- Consult with the Board of Directors on matters of Chapter policy and the development of annual goals and objectives
- Issue Administrative Letters as approved by the Board of Directors
- Appoint, with the approval of the Board of Directors, standing and ad-hoc committees and serve as ex-officio member of all committees
- Sign, with the approval of the Board of Directors, all contracts of formal instructions obligating the Chapter office
- Sign checks in the absence of the Treasurer and/or Vice President/President-Elect
- Designate, when necessary, the Vice President/President-Elect to serve as his/her surrogate as an ex-officio member of the committees
- At the end of his/her term in office, deliver to the Vice President/President-Elect all books, papers, records and other property of the organization for which he/she is responsible
- At the end of his/her term in office, assume the role of Immediate Past President
- Perform other assigned duties.
Vice-President/President-Elect The Vice-President/President-Elect shall:
- Assume the duties of the President during the President’s absence
- Assist the President as requested or assigned in carrying out the duties of the Presidency
- Attend monthly Chapter Board of Directors meetings and Chapter meetings
- Serve as Program Chair, responsible for identifying speakers and developing the year’s programs and topics
- Secure speaker gifts
- Work with committee chairs for seminars and special events
- Work in close coordination with the President and Corresponding Secretary to arrange monthly Chapter meetings
- At the end of his/her term in office, assume the role of President
- Perform other assigned duties.
Secretary The Secretary shall:
- Maintain the official records of the Chapter
- Keep a record of all meetings, and distribute meeting Minutes to the Board of Directors and the membership via the Chapter website
- Be responsible for the custody of these Bylaws
- Keep copies of the annual financial report given to them by the Treasurer
- Serve as chairperson of the Annual Report Committee
- Prepare and distribute notice of all Chapter meetings
- Prepare and receive ballots for the election of officers
- Execute other official correspondence as appropriate
- Prepare a list of all attendees for the minutes, as soon as possible, after the function
- Perform other assigned duties.
Treasurer The Treasurer shall:
- Monitor the Chapter’s financial activities, producing and maintaining documentation of financial activity, ensuring disbursements and deposits are made in a timely manner, collecting all monies due the Chapter, and overseeing the Chapter’s budget process
- Sign all checks
- Make the books available for inspection by any member in good standing
- Make monthly detailed reports to the Board of Directors on the financial condition of the Chapter
- Close the books as of June 30 each year for audit, and present a preliminary annual report at the June Chapter meeting
- Present the final audit report to the Audit Committee within ten (10) days of closing the books
- Serve as the corporation’s statutory agent and shall file the appropriate form, which designates him/her as the statutory agent, with the Ohio Secretary of State, no later than August of each year
- Prepare state/federal tax information as required
- Serve as chairperson of the Budget Committee
- Submit reports as required by ARMA International
- Be responsible for receiving reservations, registering attendance, and providing nametags for all Chapter functions
- Perform other assigned duties
Community Service Director The Community Service Director shall:
- Serve as Chair and recruit additional Community Service Committee members to support outreach efforts
- Organize and conduct special projects, charitable contributions, and other community outreach efforts approved by the Board of Directors
- Act as primary liaison with Chamber of Commerce
- Act as primary liaison with Marketing Committee
- Perform other duties as assigned
Education Director The Education Director shall:
- Serve as Chair and recruit additional Education Committee members
- Submit Education Committee recommendations for new educational material acquisitions to Board of Directors for approval
- Act as primary liaison with ARMA International Education Committee and with area schools and colleges
- Submit Education Committee recommendations for Chapter scholarship activities to Board for approval
- Perform other duties as assigned.
Marketing Director The Marketing Director shall:
- Serve as Chair and recruit additional Marketing Committee members
- Coordinate all promotional publicity above and beyond the Chapter website
- Coordinate the identification of strategies for, and conduct, marketing campaigns targeted to specific industries, including Records Management professionals
- Act as primary liaison with news media
- Act as primary liaison with Membership and Community Service Committees
- Perform other duties as described in Section II and as assigned.
Membership Director The Membership Director shall:
- Serve as Chair and recruit additional Membership Committee members
- Maintains official list of Chapter members and their contact information
- Coordinates outreach for prospective new members, including recruitment activities, along with efforts to conserve current Chapter membership
- Provide new member orientation and services
- Coordinate hospitality functions at Chapter meetings
- Act as primary liaison with Marketing Committee
- Perform other duties as assigned
Seminar Director The Seminar Director shall:
- Serve as Chair and recruit additional Seminar Committee members
- Coordinate the planning, organization and arrangements for at least one educational seminar per year
- Prepare objectives, goals and budget for the annual seminar
- Act as primary liaison with Marketing Committee and Web Site Administration Director
- Perform other duties assigned
Web Site Administration The Web Site Administration Director shall:
- Coordinate the creation and publishing of the Chapter’s website and events registration platform
- Update content, approve new material, formats information and posting of content to the Chapter’s web site
- Approve design changes, new links and pages for the Chapter’s website
- Manage contract with the ISP and web host
- Perform other duties as assigned